Access rights management and suborganisations, guideline for the main user
Access rights managementOpens in a new window. is an application through which the organisation’s main user can edit the organisation’s data and grant users access rights for the organisation managed by the main user. The main user manages the organisation’s users independently without a need to contact the Interoperability Platform developers or the Digital and Population Data Services Agency about the changes.
The number of main users has not been limited. It is recommended to have at least two main users in the organisation because of employee substitution practices.
Only users who are main users in their organisation can log into the Access rights management application.
After you have added or changed data, it takes about half an hour for the changes to take effect throughout the tool.
How to manage user rights
On the front page, you can carry out searches as follows:
In the Organisations tab, you can see a list of organisations that are found in Access rights management.
In the Users tab, you can browse information about users who have access rights for the organisation managed by you. You can search for users in the search field (also from the middle of the word, e.g., with the domains of email addresses "dvv.fi"). You can also filter the user list with an organisation or the role assigned to the user.
In the search field, you can search for an organisation by using a search word.
The Show removed organizations only option displays only organisations removed from Access rights management. This function is used by Interoperability Platform support.
The organisations for which your IDs have access rights will appear as blue links in the organisation list. Click the link in the organisation’s name to view the organisation’s details.
The main user receives an email notification of the access rights requests sent by users. A link in the email directs the main user to the front page of Access rights management. The access right requests sent by users are displayed at the top on the front page of Access right management.
In addition to the user's name and email address, the access rights request shows the organisation and the access role that the user applies for in their request.
The main user does not need to contact Interoperability Platform support about approving access rights or making changes to them.
The Decline button rejects the access right request and the access rights requested by the user are not granted.
The Accept button accepts the access rights applied for by the user and the user is added to the organisation's user list with the role they have applied for.
You can edit the organisation’s details and users’ access rights by clicking "Edit organization". You can edit the information in the edit view.
The organisation’s name is given in Finnish, English and Swedish. These names will appear in the user interface in connection with the content owned by the organisation. The description is also provided in Finnish, English and Swedish.
The description is optional as it is currently not displayed in the user interface of the tools.
The URL is the address of the organisation's website. It is also optional because the URL address is currently not displayed in the user interface of the tools.
The option Removed shows whether the organisation has been removed from use. This selection cannot be changed by the main user – it can only be changed by Interoperability Platform support.
In the Users section, you can view the names and email addresses of users belonging to the organisation.
The Removed button enables you to remove a user from the organisation. As the removal of the user is not saved until you click the "Save" button, accidental removals can still be cancelled.
The Add user button enables you to add users to the organisation when they have already registered their Eduuni-ID for the Interoperability Platform. When you click the button, a search window opens in which you can search for a user. Tip: In addition to the name, the search also focuses on the domain of the email address, e.g. "dvv.fi".
The Cancel button cancels the changes you have made and none of them are saved.
The Save button saves your changes and you will exit the edit view.
You can modify users’ roles by adding or removing check marks.
The organisation may have several main users, but at least one is always required. If there is only one main user, they or their main user role cannot be removed. The main user has automatic editing rights also for the Data Vocabularies, Terminologies and Reference Data tools, so you do not need to check the boxes for them separately.
Data model editor refers to the editing rights for the Data Vocabularies tool.
Terminology editor refers to the editing rights for the Terminologies tool.
Code list editor refers to the editing rights for the Reference Data tool.
A member cannot make changes to the information contents but can view contents whose status is "incomplete" or "hidden” (“draft” in the Data Vocabularies tool). Incomplete contents are not visible to anyone outside the organisation.
