Generating an address page
Latest updates: Provider of the Suomi.fi Messages printing, enveloping and distribution service (TKJ service) will change
- The Digital and Population Data Services Agency has selected Edita Prima as the new provider of the TKJ service for Suomi.fi Messages following a competitive tendering process. For paper-based verifiable service, Posti Messaging will continue as the service provider.
- As part of the provider transition, the position of the envelope address window will change, which will result in changes to the requirements for generating the address page for standard letter mail.
- If you are using the address page generated by the Digital and Population Data Services Agency (DVV) as described in these instructions, the change does not require any actions from your organisation regarding the address page. DVV will update the address page to meet the requirements of Edita Prima.
- The technical instructions will be updated at a later stage to meet the requirements of Edita Prima. Advance information about the changes to the address page is available here: https://kehittajille.suomi.fi/topical/upcoming-changes-to-the-suomi-fi-messages-print-enveloping-and-distribution-service
- More detailed information on the impacts of the change, the schedule, updated technical instructions and any required actions will be communicated at a later date.
Content to be sent to end users as paper mail is submitted to Suomi.fi Messages in a single PDF file. The first content page must contain the recipient’s address information necessary for delivering the message and meet the requirements of Posti's iPost service.
Your organisation may see to the appropriate generation of the first page and address information as you prefer:
- Your organisation can create the layout of the address information. Your organisation can ask Suomi.fi Messages to create the layout of the address information on your behalf automatically if the message is to be sent as paper mail.
- The implementation method is managed per individual message. This means that if your organisation so wishes, you can create the address page layout for some of the messages yourself and ask Suomi.fi Messages to do this for others. Read more about the options below.
Layout of address information created by the organisation
If a message sent by your organisation is to be delivered as paper mail, your organisation must ensure that the layout of the information on the first page of the message meets the requirements. Messages cannot be delivered as paper mail without proper layout.
For a description of generating the first page appropriately, see Design instructions for sending letters (Posti, in Finnish)Opens in a new window..
Layout of address information created by Suomi.fi Messages
If preferred, your organisation may entrust the generation of the first page and creation of an appropriate layout for the address information contained in it to Suomi.fi Messages. In this case, Suomi.fi Messages will generate a so-called address page for the message based on the address information you have provided and add it to the PDF file before sending the message for printing. The address page is only added if the message is to be sent as paper mail.
Requesting address page generation is essential for your organisation especially if your message can be sent either electronically or as paper mail, and the main content of the message is in a PDF file in both cases. As an address page is only generated for possible mailing by paper mail, this ensures that the page containing the address information will not be unnecessarily sent to an end user who receives electronic messages.
Please note that the address page only contains the address information provided by your organisation. Suomi.fi Messages cannot add to the page any other content besides that which you have specified.
In addition to the address information page, Suomi.fi Messages adds a blank page to the message after the address page in case of two-sided printing of the content.
If Suomi.fi Messages adds an address page to the message, this will not interfere with the possible electronic signature of an attachment that is sent electronically.